Checklist
Packing List Required Fields Checklist
Use this page when the draft is mostly there and you want a fast field check before export. The goal is simple: make sure the packing list still matches the physical shipment someone will count, receive, or hand over.
Short answer
Before you send a packing list, confirm the shipment reference, package count, item lines, quantities, and any weight or dimension details the receiving side will expect to see.
Best for
- Users preparing a packing list for warehouse, carrier, or shipment handoff
- Teams checking carton counts and line items before export
- People validating a packing list against the commercial invoice
1. Parties and document reference
Start with the shipper, consignee, and the basic document reference. Even when warehouse teams focus more on the cartons than the parties, the document still needs to connect back to the shipment record.
- Shipper or sender details
- Consignee or destination details
- Packing list number or reference
- Document date
2. Package count and carton identifiers
The main job of a packing list is to show how the goods are physically packed. That means the document should clearly show how many cartons or packages are in the shipment and how you identify them.
- Total number of cartons or packages
- Optional carton labels or marks if your process uses them
- Package type when relevant, such as carton, pallet, or crate
3. Item lines and quantities
Each line should show what is in the shipment and how many units are packed. If you are also sending a commercial invoice, the line items should match well enough that someone can compare the two documents without guessing.
- Item description
- Quantity per line
- Totals across the full shipment
4. Weight and dimension details
Many packing lists also include gross weight, net weight, and dimensions. If your carrier or warehouse workflow uses these fields, confirm them before download. These are often the first numbers that go out of sync when people rebuild the document from an old file.
- Gross weight
- Net weight
- Dimensions if your shipment process requires them
5. Final matching checks
Before you send the document, compare the packing list with the shipment itself and with the commercial invoice if one is going out with it. Quantities, descriptions, and references should be easy to match. Use the consistency checklist if you need a quick comparison flow.
What this page helps you catch
This checklist is for catching ordinary packing-list mistakes before the PDF is shared: wrong carton counts, stale references, missing weights, or line items that no longer match the shipment. It does not replace carrier-specific rules or shipment compliance checks for a particular lane.